Colorado Springs Notary - Leon Austin


Split signing: when it absolutely must be done today

It's a purchase transaction. The loan documents must be signed today. Today is the funding date. There's just one problem. Two people are required to sign them. But they are 20 miles apart.

Monument - Colorado SpringsThe husband is at home. The wife is working a 12-hour shift at the hospital. She can't leave to go home. And he can't leave to go there. How do you get both of them to sign the documents on the same day?

One solution: a notary signing agent

That is the situation I was in today. First I drove 30 miles to Monument to have the husband sign. Afterwards I took the documents back to Colorado Springs to be signed by his wife, who took a break from her shift to sign them. Since they didn't appear together I had to add separate notary certificates for the wife. Apart from that, it's a very simple matter. 

After I completed the signing, I faxed the HUD and Truth in Lending to the title company, then dropped off the documents at UPS.

Usually split signings are done when the signing parties are in different cities or states.  But they can also be done as a convenience to the borrower. For example, when the husband and wife can't be together to sign the documents. In this case, the husband was able to stay home, and the wife didn't have to leave work.


split signingIf a loan needs to be closed, and the signing parties cannot be together, consider using a notary signing agent to conduct a split signing.

Comment balloon 8 commentsLeon Austin • September 05 2007 07:10PM


Good to know...I'll keep this in mind for when I may need the service down the road...with the lead time of a close of escrow, it's very reasonable that one can plan this successfully...
Posted by delete me delete me (delete me) over 12 years ago
Nice post Leon....this is a life saver in some situations like you mentioned.
Posted by Gary White~Grand Rapids Home Selling Pro Call: 616-821-9375, Real Estate Services You can Trust! (Flexit Realty "Flexible Home Selling Solutions") over 12 years ago

Rondel and Gary: Thanks for taking the time to view this. Yes, split signings can be a life saver.



Posted by Leon Austin, Colorado Springs Mobile Notary (Mobile Notary Services) over 12 years ago


Why did you need to add separate certs since they both appeared before you on the same day and presumably signed the same doc?  Just curious.

Posted by Rachel J. Harvey, Notary, Mobile Loan Signing Agent (Mid-Columbia Notary Service) over 12 years ago

Rachel, that's a good question.

I notarize only the signature of the person who physically appears before me, at that time and moment. This is the actual notary acknowledgement that I used for the husband. I filled in only his name, because I only witnessed him signing the Deed of Trust:

notary acknowledgement 

I don't take anything for granted or assume anything. So I notarize only the signature of the person who appeared before me. Sometimes the acknowledgement will have the names pre-printed. If so, I cross out the name of the person who did not appear.

This is also reflected in the journal entry. The husband and wife appeared on the same day, but I have to note in my journal that they appeared at different times. The loose certificate is an indication that, although they appeared on the same day, they did not appear at the same time.

To me, each notarial act is a separate act, and that is why I do it that way.


Posted by Leon Austin, Colorado Springs Mobile Notary (Mobile Notary Services) over 12 years ago

I have been in almost the same situation, but in mine, they were in different counties, so I had to use two anyway.  While it may be 'splitting-hairs' to use separate certificates it is also the proper way, as you said they are TWO different acts!


Posted by Ronald Gillis, CNSA Southwest Florida. Notaries, Port Charlotte, 941-7-NOTARY (Southwest Florida Notaries (Mortgage Notary Signing Agent)) over 12 years ago
I did a split refinance in June where the husband was home at night with the kids while the wife was working overnight, and when she got home to take care of the kids, he left for work. I signed the husband about 9:30pm and then got the wife the next morning at 8:30am (both signings, at the house). 
Posted by Rev Anthony Myers (The Roaming Notary / over 12 years ago
This is useful information. Thanks

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